The second thing that should be deleted from your writing is long lead-ins. This means deleting introductory words that are not necessary. The most common words that are used but not needed in the lead in is that and because. Here is an example of how to avoid using long lead-ins:
Long Lead-in:
I am sending this announcement to let you all know that the office will be closed Monday.
Concise Lead-in:
The office will be closed Monday.
As you can see the word that has been removed from the sentence allowing the point to be made quicker. It's as simple as just re-reading you work before you send it and looking for these little details that will improve the quality or your writing.
Reference:
M.Guffey, K.Rhodes, P.Rogin. Business communication process and product. pg. 178 & 179
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